11th AGM @ Gopeng

Project Name	11th AGM @ Gopeng
Date:	28 June 2008, 7pm
Venue:	The Land, Gopeng
Contact:	info@raleighinternational.org.my
Download:	AGM Minutes 2007/08 Raleigh KL Constitution (Proposed) Committee Reports 2007/08
Brief:	NOTICE OF 11th ANNUAL GENERAL MEETING Notice is hereby given that the 11th Annual General Meeting of Pertubuhan Raleigh International Kuala Lumpur will take place at 7pm, 28th June 2008 at Gopeng for the following purposes:- AGENDA 1) Adoption of last AGM minutes 2) Reports of 2007/08 Committee 3) Financial reports and adoption of audited accounts 4) Dissolution of 2007/08 Committee 5) Election of 2008/09 Committee 6) Appointment of Auditor 7) Financial plans and proposal for savings in mutual funds 8) Proposed constitution amendments 9) Any other matters - Raleigh updates internationally By order of the Committee of Pertubuhan Raleigh International Kuala Lumpur. Loh Shih Chung President and Acting Secretary1
Agenda:	1) ADOPTION OF LAST AGM MINUTES Last year's report of AGM minutes 2007/08 have be circulated prior to the AGM. If there are no amendments, a member who was present in the last AGM can propose for the minutes to be confirmed and adopted. Another member present at that AGM will second the proposal. 2) REPORTS OF 2007/08 COMMITTEE Every outgoing committee member will report on their role and activities of the previous term, as well as their personal thoughts, hopes and dreams for their office. 3) FINANCIAL REPORTS AND ADOPTION OF AUDITED ACCOUNTS The committee will report on the financial position as well as how money was used in the past financial year. These accounts have been audited by parties independent from the committee, to ensure check and balance as part of the requirements of a registered society. 4) DISSOLUTION OF 2007/08 COMMITTEE The outgoing Committee of the past term 2007/08: (elected during AGM unless stated otherwise) President - Loh Shih Chung Secretary 1 - Chow Xin Tong Secretary 2 / Membership Officer - Tan Bee Li (EGM) Treasurer - William Chan (EGM) Expedition Officer - Tham Pei Ting Introduction Weekend Officer - Justin Jayaraj David (EGM) PR Officer 1 - Christal Loh (EGM) PR Officer 2 - Tam Kar Lye (appointed) Logistics Officer - Leong Chen Kang (appointed) Fundraising Officer - Tang Chii Chie (appointed) Projects Officer - Michelle Yap (appointed) Skills Officer - Vignes Balasingam 5) ELECTION OF 2008/09 COMMITTEE A new Committee will be voted in for the term 2008/09. Who can vote? To vote, members must fulfill two criteria 1) have been to an Introduction Weekend and/or Expedition 2) subscribed as members for the new term ie paid membership fees for 2008/09* Who can be elected? To be elected, members must fulfill two criteria 1) subscribed as members for the new term ie paid membership fees for 2008/09* 2a) have been to an Expedition, or 2b) have not been to an Expedition, but have been to an Introduction Weekend and played a significant role in the organization / management of a Raleigh KL project, subjected to recommendation from the present Committee * Membership registration for the new term will be open during the AGM trip by completing a membership application form together with RM50 for first year membership (inclusive of a Raleigh KL polo T shirt) or RM20 for subsequent year renewal. Members receive preferential rates during Raleigh KL activities and discounts at selected outdoor and camping gear stores including Lafuma, Nomad Adventure and Pick-a-Bag. Members of the support group are also entitled to lower fundraising targets for expedition. 6) APPOINTMENT OF AUDITORS The Committee would like to propose Alan Ng and Michael Khoo to continue their role as auditors for the next financial year. 7) FINANCIAL PLANS AND PROPOSAL FOR SAVINGS IN MUTUAL FUNDS One of the main issues that face many charities is the lack of money. Raleigh KL does not have a regular predictable income but has some reserves in fixed deposits. The reserves has allowed us to focus on running activities instead of worrying about raising funds for the organisation. However fixed deposit interest rates are low eg 12-month rate is 3.7% as of 4 June 08 (Source: RHB and Public Bank). With annual inflation expected at 4.2% (source: StarBiz, 6 June 2008), there is a need to consider alternative forms of savings to protect the value of money. The committee has identified unit trust as one form of savings allowable for NGOs. To provide a basic understanding of this form of savings, a Public Mutual representative will share during the AGM about the risk and returns involved. Public Mutual is the largest private unit trust company and the most awarded unit trust fund manager in Malaysia. The committee will also share thoughts about securing a premise for office space and other long term money matters. 8) PROPOSED CONSTITUTION AMENDMENTS The amendments will explicitly state four Committee positions that are mandatory to be filled for the requirements of the Registrar of Societies. The four position are President, Secretary 1, Secretary 2 and Treasurer. The four positions have been selected on the basis that these are the four official signatories for finance purposes, and they fulfill the requirements of a Committee as stated in http://www.ros.gov.my/jppm/faq.htm#13 item 10. The amendments will allow Raleigh KL to continue as a registered society with minimum Committee size in the event there are insufficient number of members eligible to be voted into the full Committee of 11 positions. The actual wordings of the amendments are as below: 12. Committee 12.1 The Committee of Raleigh KL shall consist of: 12.1.1 the following executive office-bearers, in whom the management of Raleigh KL shall be vested, who are elected at the AGM and are eligible for re-election each year: (i) President; (ii) Secretary I; (iii) Secretary II; and (iv) Treasurer; 12.1.2 and the following operations office-bearers who may be elected at the AGM or alternatively, where any such position shall remain vacant after the AGM, elected at an EGM or appointed by the executive office-bearers, and are eligible for re-election or re-appointment each year: (v) Public Relations Officer; (vi) Logistics Officer; (vii) Fundraising Officer; (viii) Introduction Weekend Officer; (ix) Expeditions Officer; (x) Projects Officer; and (xi) Special Skills Officer: Provided that any vacancy of any or all office(s) of the operations office-bearers shall not in any way affect the ability of the executive office-bearers to manage the affairs of Raleigh KL: And provided further that for the purposes of calculating the quorum of any AGM, EGM or Committee Meeting, the number of Committee members shall mean the aggregate number of executive office-bearers and operations office-bearers holding office as at the date of the AGM, EGM or Committee Meeting. 9) ANY OTHER MATTERS Raleigh updates internationally including updates on Raleigh UK's mission, vision and branding.